CONNECTICUT SWIMMING, INC. Board of Directors Minutes December 8, 1998 Present: Steve Carroll, Mary Anne Condon, Barbara Ehmer, Bill Krumm, Al LaPrino, Pam Libertiny and Mary Lynch and Judy Snow. Not Present: John Abrami, Ed Easley, Rick Lewis, John McCann, Bev Medlin, George Miles, David Moyer, Kim Richardson, Roxanne Smietana, Leanne Spletzer and Wendy Whitcomb. ***************************** General Chairman Mary Anne Condon called the meeting to order at 7:30 p.m. Approval of Minutes: Approval of the minutes of the January, September and October Board of Directors meetings will be delayed until the January meeting. Approval of the Agenda: Judy Snow requested that approval of a new club application and the issue of seasonal memberships be added to the evening's agenda. Announcements: Mary Anne announced Barbara Hudson has submitted her resignation as Permanent Office Secretary to be effective on or about May 1, 1999. Following discussion, it was agreed that the Board announce Barbara's resignation in a mailing to clubs and on the CSI Website. OLD BUSINESS CSI Policy Manual: Board members are to submit to Pam Libertiny no later than January 12, 1999, a suggested list of all policies applicable to their area of responsibility to be included in the CSI Policies and Procedures Manual. Policies that are already in writing are also to be forwarded to Pam. CSI Job Descriptions: Board members are to review and revise, if necessary, the job description for their position. Revised job descriptions are to be returned to Pam Libertiny no later than January 12, 1999. CSI Bylaws: Proposed revisions to the CSI Bylaws had been prepared by Mike Close prior to his move to Florida. It was agreed that the Board will take action at the January Board meeting on the matter regarding voting privileges at the USAS convention, but will not take action on the issue of the Counselor-at-Large position until such time an attorney(s) be identified within the membership. It was also agreed that the Board would defer a complete review of the CSI Bylaws until the issue of the office and the Policies and Procedures Manual are resolved. Handicapped Spectator Policy: Pam Libertiny reported that Barney Favaro had reviewed and approved our Handicapped Spectator Policy. Following discussion, it was agreed to remove the reference note regarding insurance coverage from the policy. The Handicapped Spectator Policy will be mailed to all clubs and will be placed on our Website. Observed Swim Policy: It was agreed that the Observed Swim Policy be posted on the CSI Website. ASCA Coaches Program and Club Seminar: Steve Carroll and Bill Krumm will work with George Miles to confirm dates of the Spring ASCA program, make hotel arrangements, determine cost and provide notification to coaches and clubs. Information regarding the ASCA program will be included in the January mailing. Coaches Outreach Conference: Mary Anne reported that Bob Thomann was unable to attend the Coaches Outreach Conference in Colorado Springs this month. We will try again next year. Ryan Berube Clinic: Mary Anne reported that the clinic scheduled for Thanksgiving weekend with Ryan Berube will be rescheduled for a later date. Seasonal Memberships: Judy Snow explained USA Swimming's rules and regulations regarding "seasonal memberships." Only ten of the fifty-nine Local Swimming Committees in the United States do not offer seasonal memberships. Most of these LSCs are in the Eastern Zone. Bill Krumm stated that he feels that there are two groups of athletes to whom we should consider offering seasonal membership - college athletes and swimmers new to USS swimming during the long course season only. Following discussion it was agreed that should the Board vote to offer seasonal memberships, that seasonal membership not be offered to summer clubs and/or their members. Judy Snow will inquire whether USA Swimming will allow an LSC to limit seasonal memberships to specific groups only. Judy will report back to the Board at the January Board meeting. NEW BUSINESS Permanent Office: In order to begin preparing for the replacement of Barbara Hudson, Board members and Committee Chairmen will be asked to provide no later than January 1, 1999, a list of Barbara's responsibilities applicable to their area of jurisdiction. Steve Carroll, Mary Lynch,. Pam Libertiny, John McCann, Leanne Spletzer and Mary Anne will be responsible for reviewing this information, considering all alternatives and determining the best approach to replacing Barbara. Application for Membership: Judy Snow reported that she has received a request to reactivate the Seymour Wildcats. The team has three coaches and twelve athletes. The Board voted to approve the club for membership, pending recertification of the coaches. REPORTS OF OFFICERS Administrative Vice-chairman: No report. Treasurer: Barbara Ehmer submitted financial reports for September and October 1998, as well as two year-end reports summarizing (1) Profit or Loss by Account and (2) Office Expenses. Finance Vice-chairman: No report. John McCann was not present. Mary Anne will contact John regarding the matter of "piggybacking" USA Swimming's investment program. Age Group Committee Chairman: No report. Bev Medlin is ill and was not present. Senior Committee Chairman: Al LaPrino reported that he will report to the Board at the January Meeting on the Senior Committee's plan for the Senior Elite Training Camp. Steve Carroll reported that he is looking for two individuals to replace him as Meet Manager for the Connecticut Senior Championships. Additionally, following discussion, it was agreed that as Program Development Chairman, Steve will no longer serve as a member of Senior Committee. Technical Planning Chairman: No report. George Miles was not present. Program Development Vice-chairman: No report. Program Operations Vice-chairman: Mary Lynch reported on recommendations approved at the Program Development Committee meeting regarding the process of bidding for meets and the requirements for teams to have an adequate number of officials. All teams will be required to specify on the meet acceptance form the name of the meet manager and the meet referee. Beginning with the 1999 long course season, preference in awarding meets will be given to teams who submit a list of their team's officials and indicate the meet referee and starter committed to working the meet. Additionally, beginning with the 2000 long course season, teams will be required to have a specified number of stroke and turn officials, with the 2001 season at least one referee and one starter, and in 2002 at least two referees and two starters for any meets that last two or more days. Full details will be provided to all clubs. Recommendations regarding the recruitment of officials will be forwarded to Ed Easley for discussion with the CSI Officials Committee. Coaches Representatives: No report. Coach-at-Large: No report. Rick Lewis was not present. Athletes Rerpresentatives: No report. Kim Richardson and Wendy Whitcomb were not present. Safety Committee Chairman: No report. Roxanne Smietana was not present. Registration/Membership Coordinator: Judy Snow submitted a written report. Officials Committee Chairman: No report. Ed Easley was not present. There being no further business, the meeting was adjourned at 10:00 p.m. Respectfully submitted, Mary Anne Condon General Chairman Board of Directors Page 3 December 8, 1998