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CONNECTICUT SWIMMING, INC.

Board of Directors

Minutes

January 16, 2002

Present: Jeff Allen, Clark Cooper, Barbara Ehmer, Bill Krumm, Susan Lecza, Pam Libertiny, George May, John McCann, Tim Quill, Bill Repass, Barry Silver, Judy Snow, and Kathleen Walsh.

Not Present: Bill Ball, Brian Carey, Steve Carroll, Mary Anne Condon, April Haskell, Sara Massa, George Miles, and Hayley Wolfgruber.

Also Present: Nan Cooper

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The meeting was called to order at 7:35 p.m. by Administrative Vice-Chair Clark Cooper.

Approval of the Agenda: The agenda was approved with the following additions: 1. Bill Krumm requested that a discussion of Hytek be added to Old Business. 2. The Nominating Committee should be added to New Business.

Approval of Minutes: A motion to accept the minutes of October 10, 2001 was made seconded and approved with the following correction: Bill Krumm is not a member of the Club Standards committee.

Announcements: None

OLD BUSINESS

Club Standards: This committee has not met. Judy Snow reported that USA Swimming and many LSC's were being tight with standards. Most LSC's have personnel who help new clubs. USA Swimming is working on new club standards, that will most likely be House of Delegates agenda items for the next USAS convention. Perhaps dues for new clubs should be increased in return for services from USA Swimming. It is still a work in progress.

Hytek: Bill Krumm would like a committee to investigate the LSC recommendation of Hytek software. If our LSC recommends Hytek to clubs, the clubs then could purchase Hytek at a 20% discount. The Administrative Division will look into this matter. Bill and Steve Carroll should provide information for the Administrative Committee for consideration of this matter.

NEW BUSINESS

Charitable Donations: A motion was made, seconded and approved to donate $250.00 to CT Children's Hospital in Nikki Giampolo's memory. John McCann suggested that we should develop a charitable donation policy.

CSI Organizational Issues: Clark Cooper recommended that divisional chairs review the organizational chart, fill vacancies and encourage inactive members to become more active. April Haskell was recommended to fill a vacancy on the Bylaws Committee. The General Chair appoints members for vacancies on the Athlete's Committee. Jeff Allen said that it is difficult to separate Senior, Age Group and Technical Planning Committees. It was suggested that the committee in which an issue arises takes care of it. If an issue involves more than one committee, the Board of Directors should resolve it. Clark further recommended that division chairs update or develop job descriptions for all positions. Also, Program Development is effective but is handling agenda items that belong on other committees. Clark stated that the Board of Directors should ensure that all divisions act and work on behalf of CSI.

Approval of New Clubs and Guidelines: Judy Snow recommended the acceptance of a name change to Riptide Rush Swim Team requested by the current Glastonbury Wellness Center (GWC). A motion was made, seconded and approved to permit the name change request.

Insurance Coverage Requirements for Practice: Judy Snow reported that Steve Carroll is concerned that clubs are unaware of the limitations of the USA Swimming insurance coverage during practice. If there is even one unregistered coach or athlete on the deck or in the water, USA insurance is invalidated for the club. Nan will put a notice on the web site in increase club awareness.

Zone Coach Stipend: Barry Silver (Age Group Committee) made a motion which was seconded and approved to make the following changes in the number and payment of zone coaches: SC Zones- four coaches at $80 per meet day and $40 per travel day. LC Zones- five coaches at $80 per meet day and $40 per travel day. In addition, for both meets, one Head Coach- $100 per meet day and $50 per travel day.

Regional Awards: A proposal was made, seconded and approved to purchase one male and one female high point winner and a combined team winner at the SC Regional Championship meets. The combined team winner is a travel trophy.

Nominating Committee: One more Board Member was needed. Kathy Walsh volunteered. The nominating committee now consists of three board members and three non-members: Tim Quill, Kathy Walsh, Bill Repass, Mike Diverniero, Larry Frost and Debbie Cosme.

Reports of Officers

Administrative Vice-Chairman: Clark Cooper announced that in the future the Athlete Scholar and Academic All-American swimmers would be listed separately in the Banquet Program. Invitees to the banquet will be sent a postcard instructing them that the banquet reservations and jacket order can be downloaded from the web site or obtained through the mail by calling the CSI office. Regarding athlete registration, those who are not registered by the Wednesday before a meet will not be allowed to swim. A letter has been drafted to send to clubs who swim unregistered swimmers. A deadline must be set for the receipt of membership verification files for meets.

Treasurer: Susan Lecza has found an auditor who charges less than the previous auditor and is preparing the CSI books for audit.

Finance Vice-Chairman: John McCann asked that budget requests be sent to him before the budget meeting on February 20, 2002.

Age Group Committee Chairman: Barry Silver reported that the zone team policy has been completed. The meet announcement for State Championships has been published. Some time standards have been changed. The Regional meet announcement has also been published. The regions will be North, South and West. Eleven 12/U new events have been added and the maximum number of events has been increased to seven.

Senior Committee Chairman: Tim Quill announced that all positions have been filled for the senior meet. The LC senior meet announcement will be ready soon. Tim does not plan to run for Senior Committee Chair again.

Program Development Vice-Chairman: Bill Krumm is interested in doing long-range planning.

Program Operations Vice-Chairman: Pam Libertiny reported that some meets have been over and some undersubscribed with no particular pattern. The LC bid package is out. The question of refunds to swimmers who do not swim in meets was raised. The only required refunds are to swimmers who are cut from a meet due to over-subscription or for a date/session change. Clubs running meets may consider putting their refund policy in the meet announcement.

Technical Planning Committee Chairman: No report.

Coaches Representative: Nominations for Junior Coaches Representative may be made via email or at the Senior Invitational meet.

Athlete Representative: No report.

Coach at Large: No report.

Safety Committee Chairman: Kathy Walsh stated that no incidents have been reported. Some young swimmers have gotten scratched by the sharp corners on the plexiglass signs on the SCSU blocks. Tim Quill will address that problem.

Official Committee Chairman: Bill Repass is working on clinics. He received a query about fly over starts. Although USA Swimming has not banned them, they have not been permitted in our LSC for safety reasons. If we should decide to allow them, it was recommended that it should be with senior swimmers first.

Registration Coordinator: Judy Snow is still trying to get ASCA materials.

The meeting was adjourned at 9:55pm.

Respectfully submitted,

Barbara Ehmer

ACTION LIST:

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