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CONNECTICUT SWIMMING, INC.
Board of Directors
(Draft)
Present: Jeff Allen, Ken Block, Steve Carroll, Clark Cooper, Ed Doernberger, Brian Gordon, Ann Hughes, Ellen Johnston, Bill Krumm, Susan Lecza, Dave Reilly, Bill Repass, Barry Silver and Judy Snow.
Not Present: Peter Boucher, Nick Cavataro, Mary Anne Condon, Larry Frost, Haley Ottenbreit, Jason Paige, and Meg Whitaker.
Also Present: Nan Cooper
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Chairman Steve Carroll called the meeting to order at 7:40 PM
Approval of the Agenda: A motion to accept the agenda was made, seconded and approved.
Approval of Minutes: A motion to accept the minutes of October 7, 2004 was made, seconded and approved.
OLD BUSINESS
None.
NEW BUSINESS
Board Endorsement: Motion made and seconded to endorse the Administrative Vice-Chair, Clark Cooper, to act as proxy for General Chair, Steve Carroll, for duly convened Program Development meetings. Steve Carroll has a standing conflict with Tuesday evening meetings. Approved.
USA Swimming Safety Chair funding: Motion made and seconded to provide reasonable transportation funds for Ann Hughes, Safety Chair, to attend the USA Swimming (USA-S) Safety Chair spring 2004 meeting in Atlanta, GA. USA-S provides room and board.
Coaches Education Grant: Ellen Johnston, Sr. Coach Representative is reviewing the coaches grant policy and will report at the April Board of Directors meeting.
Request of reconsideration of Coaches Education Grant reimbursement: Motion made and seconded to approve reimbursement to Tim Wise for a TV and VCR purchase. Discussion and review of the policy ensued. Motion failed.
CSI Memorial Scholarship: Clark Cooper on behalf of the Administrative Division presented a proposal for a CSI Memorial Scholarship (handout) to be presented to a graduating senior with a monetary award to be determined by the board each fiscal year. The proposal was reviewed by Bill Ball and is in compliance with NCAA eligibility rules. Motion made and seconded that CSI establish a memorial scholarship awarded annually to one or more individuals and funded annually by CSI. Discussion followed. Friendly amendment made and seconded: CSI establish a memorial scholarship template awarded annually to one or more graduating seniors pursuing secondary education and funded by donation. The first such scholarship would be the Sarah Jalet Memorial Scholarship. Amendment was adopted. The Administrative Committee will resolve the details of scholarship template.
Electronic Registration: Judy Snow and Nan Cooper presented the following resolution:
The submittal of accurate registration data is critical to the integrity of USA Swimming's and Connecticut Swimming's databases; therefore, beginning with the 2005 registration year (September 1, 2004) all CSI clubs will be required to submit an electronic registration file in addition to the current required registration documents as stated in the CSI Registration Procedures. Seconded and approved. The Board of Directors requested that a registration workshop take place to assist clubs.
Official Results: Nan Cooper presented the following resolution: Information contained on the original computer-generated paper copy of swim meet results will be considered the document of official results and supersedes any information contained in the Connecticut Swimming database with respect to resolution of errors or discrepancies. Seconded and approved.
Rentention Lists: Nan Cooper asked the board for guidance in determining how long CSI results, time standards, agendas, minutes, financials, meet sponsorship, reimbursement forms and registration statistics should be retained. It was suggested that a service that copies paper files for electronic storage be researched.
Reports of Officers
Administrative Vice-Chairmen - Clark Cooper
Non-Administrative request was made to solicit nominees for the May 2004 elections. Please submit nominees to Dave Heller.
Treasurer - Sue Lecza
YTD financials submitted and look good. Cash flow is improved. Currently, the past fiscal year audit is underway and will be done in the next week.
Finance Vice-Chairman - Ken Block
Reminder that the Budget Committee will be meeting Feb. 17th. Division and committee members should get their budgets to Ken. Ken will be attending the Adapted Swimming workshop in Colorado Springs.
Age Group Committee Chairman - Barry Silver
Zones Task Force is in place and contacts are Nanci Liscinsky and Brooks Ensor. They will be reviewing the zone policy, job responsibilities, etc. Zone team coach applications have been posted and are due January 31st. All coaches are encouraged to apply. Age Group Committee is looking at different LC Age Group Championship configurations. Two pool venues for preliminary heats will be considered.
Senior Committee Chairman - Jeff Allen
Short Course Senior Championship are finalized and will have a Mardi Gras theme. Details will be worked out for an All-Connecticut A and B team as well as senior elite training sessions. Committee is looking for a meet manager for LC Senior Championships.
Program Development Vice-Chairman - Bill Krumm
Committee is meeting regularly, with good attendance. Meetings have been productive.
Program Operations Vice-Chairman - Peter Boucher
No report.
Technical Planning Committee Chairs - Dave Reilly
Committee is studying short course meet schedule at the request of Program Operations to help determine an appropriate number of meets. Concerns are that the 2003-2004 schedule is too full and meets are not competitive. Research of zones program continues.
Coaches Representatives - Ellen Johnston
Ellen is working on Coaches Grant.
Athletes Representatives - Haley Ottenbreit/Meg Whitaker
No report
Coach-at-Large - Brian Gordon
Present with no report.
Safety Committee Chairman - Ann Hughes
Ann will be attending the USA Swimming conference this spring in Atlanta.
Officials Committee Chairman - Bill Repass
Bill announced that 8 officials will be attending the World Cup (Jan. 31-Feb.1) in Long Island. The SC Age Group Championship will be a national certification meet. A successful referee clinic was held in Wilton and a starters clinic will be planned for the near future.
Registration/Membership Coordinator - Judy Snow
Judy reviewed registration statistics (handout). Non-renewing clubs are CSPL, SURF, FFLY. Numbers are comparable to this time last year.
The meeting was adjourned at 9:25 PM
Respectfully submitted,
Nan Cooper
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