Board of Directors Minutes October 10, 2001

CONNECTICUT SWIMMING, INC.

Board of Directors

Minutes

October 10, 2001

Present: Jeff Allen, Bill Ball, Steve Carroll, Barbara Ehmer, Bill Krumm, Susan Lecza, Pam Libertiny, George May, Tim Quill, Barry Silver, Judy Snow, and Kathleen Walsh.

Not Present: Brian Carey, Mary Anne Condon, Clark Cooper, April Haskell, Sara Massa, John McCann, George Miles, Bill Repass, and Hayley Wolfgruber.

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The meeting was called to order at 7:50 p.m. by General Chairman Steve Carroll.

Approval of the Agenda: The agenda was approved with the following additions: 1. Jeff Allen requested that the Wilton AA meet and the Wilton 9/U meet be added to New Business. 2. Bill Krumm requested that a discussion of Hytek be added to New Business.

Approval of Minutes: A motion to accept the minutes of June 20, 2001 was made, seconded and approved.

Announcements: Steve Carroll announced that Bill Ball is chairman of Open Water Swimming (an appointed position). Personnel matters were discussed.

OLD BUSINESS

Club Standards: The club standard committee has not met yet. Bill Krumm has literature from the USAS convention on guidelines for new club development. The committee members are Pam Libertiny, Judy Snow and Jeff Allen.

NEW BUSINESS

Meeting Schedule: The proposed meeting schedule was approved with a tentative change of the April 2^nd Board of Directors meeting to April 10, 2002.

Review of Committees: Steve made the following requests: 1. Names of the voting members of committees should be sent to the office. 2. An athlete is needed on the Technical Planning Committee. It is the responsibility of the committee to select the athlete. 3. All committee chairs should review the bylaws for the requirements for members of their committees.

Banquet: The Senior Committee will determine the Swimmer of the Year. Jim Cooper has been recommended as Volunteer of the Year. Steve will check to see who has received the award in the past. A special award will be given to Deb Gruen who set a disability world record. Steve asked for recommendations of how to recognize Open Water swimmers at future banquets. This year, the top 16 from each age category at the CSI Open Water Championships were recognized. They are receiving the same award as other top 16 swimmers.

Coaches' Grant: Sara Massa received seven applications for the four grants which will be for up to $2000 or $500 each.

National Top 16 Tabulator and Verification Officer Roles: There seemed to be some conflicting information about these roles. Further clarification is needed.

House of Delegates: Each board member should submit their "bullets" to the office. At Large delegates must be appointed. Steve would like recommendations. The Board of Review needs additional members. A nominating committee must be named (two board members and three others). Tim Quill volunteered. The offices up for election this year are: General Chair, Administrative Chair, Secretary, Finance Chair, Senior Chair and Program Development Chair.

Collection of LSC Championship Entry Fees and Fines: Barry Silver reported that CSI was owed over $1000.00 from eleven clubs. He was advised to send letters to the delinquent clubs by October 15^th requiring that they pay or contest the charges by Nov. 15^th. If they do not comply, the Board of Review will be convened.

Charitable Donations: The swim club would like to donate one-half of the surcharge from a meet they are running to a CSI swimmer suffering from cancer. A motion was made, seconded and approved that CSI would make its own contribution of $250.00 to the family of the swimmer (or to a fund if there is one).

Wilton Meets: WYW (Jeff Allen) appealed a decision by Program Operation, which denied Wilton's request to move their AA meet, scheduled for the weekend of Feb. 1-3, to the weekend of Jan. 25-27. After hearing Wilton's reasons for wanting to move the meet, and the reasons that Program Operations denied the request, the board has asked Pam Libertiny, Program Operations Chair, to solicit input in writing from teams which would be affected by a change in the date of the AA meet. These responses (due in by Oct. 19^th) will be distributed to the Board members verbatim, after which BOD members will be asked to approve/disapprove a motion to bring this matter to the October House of Delegates. The second issue involved a 9/U meet, which WYW has run after the end of the SC schedule for five years and has, in the past, been given a CSI sanction. This meet was not submitted within the guidelines of the bid process and thus has not been sanctioned for the 2001-2002 season. A motion to reopen the bidding process for two 9/U meets to be awarded by Program Operations was made, seconded and approved.

Reports of Officers

There were no officer reports due to time constraints.

Tim Quill stated that he needed approval to distribute the senior travel funds. He was advised to send a list of the swimmers and the amount of each reimbursement to the office and the Board would approve the funds by email.

The meeting was adjourned at 10:00pm.

Respectfully submitted,

Barbara Ehmer

ACTION LIST:

WHO	ACTION ITEM	WHEN
Committee Chairs	Review bylaws for member requirements. Send list of all voting members of committees to the office.	ASAP
Technical Planning	Choose an athlete member.	ASAP
Board Members	Send bullets for House of Delegates to the office. Submit recommendations for banquet awards for open water swimmers to Steve.	ASAP
Barry Silver	Send letter to clubs owing money for LSC Championships.	October 15
Pam Libertiny	Solicit input from teams affected by change in date for WYW AA meet.	October 19
Program Operations	Open bidding process for two 9/U meets.	ASAP
Tim Quill	Send senior travel information to the office.	ASAP

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