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2008-2009 Short Course Bid Information

Welcome to the on-line bid submittal page for 2008-2009 SC Bid Declarations.  All bid declarations will be submitted on-line and will be date/time stamped by the CSI server.   The 2008-2009 SC bids will consist of separate bid procedures for regularly-scheduled meets and for Regional Championships. Clubs may bid on both regularly-scheduled and Regional Championship meets.

Deadline for all bid declarations is June 21, 2008. Meet Sponsorship Committee will meet Tuesday July 8, 2008 in Orange at 7:30. All bidding clubs must send a representative to this meeting.

TIP: After printing your confirmation page, you may select the browser back button and re-submit a new bid. Your contact information will be displayed and you will not have to enter it again.

Regional Championships: 

Regularly-Scheduled Meets:

DIRECTIONS:

1. Please remember there are two separate bid procedures for Regional Championships and regularly-scheduled meets.

2. Read the Scheduling Procedures before submitting a bid.

3. Every field must be completed on the on-line submittal form. 

4. If you would like to change your bid submittal or made an error, please email office@ctswim.org. Please, do not submit another bid until you have contacted the office.

5. The confirmation page is your "receipt".   For your records, print the submittal page and confirmation page for each meet.

6. After printing your confirmation page, you may select the browser back button and re-submit a new bid. Your contact information will be displayed and you will not have to enter it again.

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Scheduling Procedures for a Regularly-Scheduled Meet

CSI teams that wish to host a 2008-2009 short course meet shall be required to declare their intention to sponsor a meet by completing a Declaration of Intention. Teams will be required to return their declaration no later than Saturday June 21, 2008. Declarations will be submitted on-line at ctswim.org. Declarations will be date and time stamped by the CSI server. Bidding clubs will receive email confirming the receipt of their bid(s). Bids stamped after 11:59 PM Saturday June 21, 2008 will not be accepted.

To assure that enough Age Group Qualifiers and 8 & Under meets are offered throughout the short course season, any team which declares an intention to sponsor an invitational or championship meet will also bid for an Age Group Qualifier or 8 & Under meet. Once these meets have been awarded, a team may be awarded another meet, i.e. 2:1 ratio. There is no limit to the number of meets a team may host. However, teams can continue to bid for additional meets but only at the above-mentioned ratio including required Age Group Qualifiers/8 & Under meets. Distance meets are highly encouraged and are not calculated into this ratio.

Note: One-day qualifier meets the 2:1 ratio; two-day qualifier meets ratio for 3-4 Invitationals or Championships.

Invitational Meets are defined as any meet not being an age group qualifier or 8&Under

Qualifier and 8&Under guidelines are attached. Teams may bid on meets for any weekend.

Declarations of Intention for meets must include the proposed dates of the meet(s), and a description of the meet format, splash fees, awards, entry times, etc.

Teams who return a Declaration will receive a list of all bidders, which includes type of meet proposed, and the pools and dates requested, no later than Tuesday July 1, 2008.

There will be a Meet Sponsorship Committee Meeting July 8, 2008, at 7:30 pm, at Orange Community Center. All teams who have declared their intention to host a meet will be required to send a representative. At the discretion of the Meet Sponsorship Committee, any and/or all declarations for teams that do not have a representative present at this meeting may be withdrawn. All Declarations will be posted. Teams will have the opportunity to modify their meet format, change their proposed dates, and/or remove their bid. No new meets may be added to the schedule.

Officials: All bidding teams are required to have a certified Stroke & Turn Officials, Starter, and Referee registered with their team. For teams unable to meet this requirement for a starter and referee (teams must have a registered Stroke & Turn Official), the requirement can be met by acquiring a letter of intent sent to CSI Program Operations demonstrating the commitment of both the starter and referee to work the bid meets. Please send this letter with your Declaration to host a meet or not later than the bid meeting, July 8, 2008.

Date and Pool Conflicts: If there is more than one team bidding for a particular pool on a particular date, preference will be given to a team who has included on its bid form a list of its club’s officials, at least one of whom is a referee and one of whom is a starter, who have committed to work at that particular meet. All bid forms also must include at least one certified Stroke and Turn Official (registered with the host team) in order to bid.

A lottery system will be used if there is more than one team with officials bidding for a particular pool on a particular date. Any club with officials who receives a date by lottery will be ineligible for a second meet by lottery until all clubs with officials have received their first meet. Clubs without officials may also receive pools and dates by lottery; but, if there is a club with officials bidding, that club will be given priority.

Meet Announcements will have two (2) due dates in the CSI office. All Meet Announcements for meets through December must be received in the Program Operations Chair and Connecticut Swimming Office by September 5, 2008. All meet announcements for meets scheduled in January through the end of the short course season are due by November 1, 2008. If any team is late, it will be notified and will have 48 hours in which to submit its announcement or the club will be subject to partial forfeiture of its meet sanction fee deposit.

Meet Acceptance Form and Sanction Deposit for all meets will be due in the CSI office by September 5, 2008.  The Meet Acceptance Form and Sanction Deposit Policy will be distributed to clubs at the Meet Sponsorship Committee Meeting and will be submitted online.

If you have any questions, please contact Barry Silver, Program Operations Chairman, ProgramOps@aol.com, 
Technical questions regarding the website and/or online submittal should be directed to Nan Cooper, office@ctswim.org.  

Please submit a separate on-line declaration for each meet at ctswim.org. If you would like a record or your submittal, you may print the confirmation page.

Deadline:                                Saturday June 21, 2008, 11:59 PM
On-line Submittal:                 I have read the Scheduling Procedures and would like to submit a bid.

Declarations will be date and time stamped by the CSI server.   

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Regional Championship Scheduling Procedures

Below is a list of requirements. This list is not all-inclusive. Hosts should refer to CSI procedures and policies and the Meet Managers Guide.

Sanction Deposit, Surcharge and Meet Reports: Sanction deposit of $150 will be collected and refunded in full if sanction requirements are met. The standard CSI short course surcharge policy applies and all meet reports are due in the CSI office 14 days after the meet.

Meet hosts are responsible for securing a facility and all fees.

Meet hosts are responsible for procuring and paying rental fees for any equipment that is necessary to run a championship meet. This includes a complete timing system with touch pads.

CSI will order 1-6 medals and event winner caps. Hosts will inventory awards they distribute and submit payment to CSI for used awards. Unused awards must inventoried and returned to Sue Husta, Awards Chair. Clubs will be billed for awards that are not returned by May 1. Costs are approximately $1.90 per medal and $2.75 per event winner cap. CSI will provide club scoring trophies.

Meet database, Age Group Championship qualifying times, meet program, etc. are the responsibility of the host club.

Age Group qualifying times must be included in the regional championship meet database.

Timelines must be submitted to Program Operations by Friday, February 20, 2009 9:00 PM.

Results (*.sd3 result file and database) and team scoring must be submitted to the CSI Office no later than Sunday evening following the conclusion of the regional championship.

T-shirt vendor arrangements will be made by CSI.

Other vendor arrangements are between host club and facility.

Host clubs must provide concessions for athletes and spectators.

Host clubs must provide a separate hospitality area for coaches/officials with food/beverages adequate for the meet length.

Timers must be provided adequate beverages.

Other requirements are listed in the Meet Managers Guide and on the CSI Policies and Procedures page.

 

If you have any questions, please contact Barry Silver, Program Operations Chairman, ProgramOps@aol.com, 
Technical questions regarding the website and/or online submittal should be directed to Nan Cooper, office@ctswim.org.  

Deadline:                                Saturday June 21, 2008, 11:59 PM
On-line Submittal:                  I have read the Scheduling Procedures and would like to submit a bid.

Declarations will be date and time stamped by the CSI server. 

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Preliminary

2008-2009 Short Course Schedule
Subject to Change

 
Date Title Location
September 23-27 USAS Convention Atlanta, GA
November 2 CSI Annual Awards Banquet Aqua Turf Club
December 4 USA Swimming National Championship Atlanta, GA
Feb 27 - March 1 Regional Championships TBD
March 5-8 Senior Championship Wesleyan University
March 12-15 Speedo Champions Series - Reg. 1 East Meadow, NY
March 12-15 Age Group Championship Wesleyan University
March 26-29 Speedo Champions Series - Reg. 2 College Park, MD
April 2-4 Eastern Zone All-Star Meet TBD
     

 

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AGE GROUP QUALIFIER and 8&U MEET GUIDELINES
Short Course

In an effort to better serve CSI teams and swimmers regarding Age Group Qualifiers for the short course season, the following guidelines are in effect: 

·        All teams hosting an invitational or championship meet must bid for a 1- or 2-day Qualifier. 

·        Hosting teams may bid for any weekend day(s) of their choice; you are not limited to a specific weekend of the month. 

·        Qualifier events will be designated for Saturday and Sunday events by CSI Technical Planning, alternating the day events order each month; i.e. all weekends in November will have the same Sat. and Sun. event schedule; December will have a switched event schedule, etc. List of Qualifier Events.

·        Host teams may change the order of the day’s events on their meet announcement, but may not change one day’s events for another. 

·        Those teams hosting 2-day Qualifier may choose to pull out long-distance events and hold them at a different session/day; i.e. 500 free, 400IM. However, the event(s)  must be counted towards number of events for the weekend total and put in original meet announcement. 

·        Team may add events not included in other days’ session; i.e. 1650 and 1000 Free, relays, etc., in original meet announcement. 

·        Qualifiers may be OPEN or CLOSED; OPEN qualifiers must have a CT deadline and an OUT-OF-STATE deadline. 

·        All awards must be given to each age group; 9-10. 11-12, 13-14, 15-18, regardless of combining swimmers and events. 

·        In the event of over- or under-subscription (once the entry deadline has passed and entries are in the computer), team should contact Program Operations to adjust meet sessions or determine any appropriate cancellation.  Ample notification time must be given to attending teams based on the original meet announcement. 

·        Any team inconvenienced by a session or venue change should be refunded their splash fees. 

·         Entry limits for Qualifiers 4 individual events per day or 8 individual events per weekend.  

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