Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

TIMER

• Sign in immediately with the head timer.  Head timer is located at a table outside the office (by the award table).  You will be assigned a lane and a stopwatch.  You may use your own watch.
• Timers’ meeting will be held approximately 20 minutes before the start of the session.  The head timer will inform you of the meeting time and location.
• Detailed instructions about timing will be given at the Timers’ meeting by an official.
• If you cannot time the 4-hour session, make arrangements to have a teammate relieve you.
• Return your watch to the head timer
• Return the clipboard to the office after the runner has picked up the timer sheets from the last event. If you have a timer sheet that was not collected it should be returned to the computer table.

 

Thank you!

 

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

HEAD TIMER

·        Report to the office at the beginning of warm-ups and pick-up supplies.

·        Supplies needed:

o       CSI watches

o       Timer assignment sheet by lane and club

o       Pencils/pens

·        Set up on a table outside the office next to the work assignment/awards table.

·        Sign in timers and record name, club and watch number if necessary.

·        Remind each that assignment is until the last event is concluded.

·        Inform each timer of the timers’ meeting, which will be held approximately 20 minutes prior to the start of the session.  Timers should report to the office area.

·        Keep announcer informed as to teams with unfilled timing positions.  

·        Keep an eye on the timers during the meet.  If a timer becomes ill, you will need to find a replacement (preferably from that Timers’ team).

·        Relief timers are should replace timers for bathroom or other short breaks. Backup timers are just as important as lane timers and cannot serve as relief timers!

·        Collect watches after session.  Keep the sign-in sheet as a record of teams that reported for their assignment. Report any watches not returned to Meet Director.

·        Return supplies to office or turn over the next head timer if the sessions run together.

 

 

Thank you!

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

BACK-UP TIMER

 

• Sign in immediately with the head timer.  Head timer is located at a table outside the office (by the award table).  You will be assigned a stopwatch.  You may use your own watch.
• Timers’ meeting will be held approximately 20 minutes before the start of the session.  The head timer will inform you of the meeting time and location.
• Detailed instructions about timing will be given at the Timers’ meeting by an official.
• If you cannot time the 4-hour session, make arrangements to have a teammate relieve you.

• Start the watch for each heat. Scan the timers repeatedly throughout the race – they will motion and/or yell if they need a back-up timer.

• Return your watch to the head timer at the end of the session.

 

Thank you!

 

 

 

 

 

 

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

MARSHAL

 

·        Assignment begins at the beginning of warm-ups.

·        Supplies needed:  orange vest (to be worn at all times), checklist and comfortable shoes.

·        Walk the deck of the pool you are assigned to and see that the swimmers are behaving in an orderly fashion.  Keep swimmers moving.  Do not allow large groups to block walkways on the deck area.  Notify the Referee immediately of anyone behaving in an unsafe manner, using profane or abusive language or whose actions are disrupting the orderly conduct of the meet. Notify Safety of any accidents/injuries.

·        Every 15 minutes walk through the locker room of your gender.  Record the time of the walk-through on your checklist.  See that swimmers are behaving in an orderly fashion.  No shaving is permitted.  Notify the Referee or Meet Director immediately of any problems. 

·        Enforce warm-up procedures- feet first entry into pool except for one-way sprints.

·        Judgment is required for this position.  Do your best.

Thank you!

 

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

SAFETY

·        Assignment begins at the beginning of warm-ups.

·        Supplies needed:  orange vest (to be worn at all times), first aid kit, and comfortable shoes.

·        A fully supplied First -Aid kit will be kept in office.

·        Walk the deck of the pool you are assigned to looking for safety hazards and/or anyone behaving in an unsafe manner, using profane or abusive language or whose actions are disrupting the orderly conduct of the meet.

·        Fill out an accident report (in office) for every injury, regardless of how minor.

·        Safety Chairperson is Kathy Walsh of NCY.  She can be found on deck with the NCY team. 

 

Thank you!

 

 

 

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

ANNOUNCER- PRELIM SESSIONS

 

• Report to the computer table at the beginning of warm-ups.
• Supplies- microphone, watch, pencil/pen, list of participating teams and meet program.
• Optional supplies - boom box, tapes of appropriate music, Star Spangled banner for finals and 10/U sessions.
• Make any announcements requested by the referee, computer table or meet management.
• During meet announce record breaking swims and swims achieving national cut off times.  These are listed in the program under each event.
• At the conclusion of each preliminary event, announce the event and then the 2 alternates and top 16 swimmers beginning with the 2^nd alternate. (You will receive the results from the computer operator.) Scan the list for any swimmer 19 or older.  Immediately scratch them from the list. Announce swimmer's name and club.  After reading names, announce the time and then " swimmers have thirty minutes to announce your intention to scratch.  This event will close at XX time."  Record the time announced and the time the session is to close. Write the event number, name and closing time on the chalkboard/whiteboard. If there are scratches, announce the new seeding, beginning with the 2^nd alternate.  At the closing time, announce the final seeding, the time, and that the event is closed. The Administrative Referee will answer any questions you have about scratch procedures and judge any unusual circumstances.
• Have swimmer or swimmer's coach sign each scratch.
• After the event is closed, return the sheet to the computer operator and erase the event from the chalkboard/whiteboard.
• Any scratches after the event is closed must go to the referee.
• See meet announcement or Admin Ref for “intent to scratch” situations.
• Timed final events:  Announce the top 16 place finishes (slow to fast) and top 3 for relays.  

 

Thank you!

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

PROGRAM SALES

 

·         Check in at office and pick up supplies- programs and moneybox, cash report form.

·         Report to the lobby at the beginning of warm-ups.

·         Programs are $10.00.  ($2.00 for Finals)

·         Do not leave moneybox or programs unattended at any time!

·         After session return programs to office and money to Barry Silver (Meet Director) only.

 

Thank you!

   

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

RUNNER #1 [AM Sessions ONLY]

·        Report to the office manager.

·        Supplies:  masking tape and comfortable shoes.

·        Post results in the upstairs lobby area and outside the office by the men's locker room. One set of results should be filed in the “zones” folder in the office. Report to the computer table for results.

·        Occasionally an event will need to be reseeded.  These should be posted immediately where the heat sheets are posted on each of the 4 sides of the pool deck and marked revised.  Remove incorrect heat sheet. Remain available to computer table if needed.

·        Time saver tip: tear off tape and affix to wall where you will be posting in advance.  Then when you begin posting the sheets, the tape will be already torn-off and ready to use.

 

Thank you!

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

RUNNER #2 [AM Sessions ONLY]

·        Report to the office manager.

·        Supplies:  masking tape and comfortable shoes.

·        Occasionally an event will need to be reseeded.  New timer sheets should be distributed to head lane timers, discarding the old ones. Remain available to computer table if needed.

·        Collect timer sheets after each event and return to the computer table.  If you are not done with the heat sheets, please notify the office manager. 

·        Collect clipboards after session and return to office.

 

Thank you!

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

RUNNER #1 [PM Sessions/Finals]

 

·        Report to the office manager at the beginning of warmups.

·        Supplies:  masking tape and comfortable shoes.

·        [PM ONLY] Prior to the session  you will be posting heat sheets at two locations on the pool deck.  Heat Sheets B and Heat Sheets C.  Remove old heat sheets.  See diagram below. You will see placards that say "Heat Sheets".  Keep the events in number order. 

·        Occasionally an event will need to be reseeded.  These should be posted immediately and marked revised.  Remove incorrect heat sheet.

·        Time saver tip: tear off tape and affix to wall where you will be posting in advance.  Then when you begin posting the sheets, the tape will be already torn-off and ready to use.

·        After heat sheets are posted you will post results in the upstairs lobby area.  Report to the computer table for results.

·        [Finals ONLY] During the session  you will be posting heat sheets for the following morning at two locations on the pool deck.  Heat Sheets B and Heat Sheets C.   Remove old heat sheets. See diagram below. You will see placards that say "Heat Sheets".  Keep the events in number order.

 

Thank you!

 

	Heat Sheets A

 

 

 

 

 

Heat Sheets C

	OFFICE

 

                                                                                 

 

 

 

 

 

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

RUNNER #2 [PM Sessions/Finals]

 

·        Report to the office manager at the beginning of warmups.

·        Supplies:  masking tape and comfortable shoes.

·        [PM ONLY] Prior to the session  you will be posting heat sheets at two locations on the pool deck.  Heat Sheets A and Heat Sheets D.  Remove old heat sheets.  See diagram below. You will see placards that say "Heat Sheets".  Keep the events in number order.

·        Occasionally an event will need to be reseeded.  These should be posted immediately and marked revised.  Remove incorrect heat sheet.

·        Time saver tip: tear off tape and affix to wall where you will be posting in advance.  Then when you begin posting the sheets, the tape will be already torn-off and ready to use.

·        During the meet you will post results outside the office by the men's locker room. One set of results should be filed in the “zones” folder in the office.  Report to the computer table for results.

·        [Finals ONLY] During the session  you will be posting heat sheets for the following morning at two locations on the pool deck.  Heat Sheets A and Heat Sheets D.   Remove old heat sheets. See diagram below. You will see placards that say "Heat Sheets".  Keep the events in number order. 

 

 

 

 

Thank you!

 

	Heat Sheets A

 

 

 

 

Heat Sheets C

	OFFICE

 

 

 

                                               

   

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

OFFICE [AM ONLY]

 

·         Report to Office, at the beginning of warm-ups.

·         Supplies: List of events.  Marker or pen

·         Miscellaneous office duties.

·         Heat sheets should be sorted and labeled as such: 

o        Meet Director

o        Meet Referee

o        Admin Referee

o        Deck Referee

o        Starter

o        Chief Judge

o        Colorado operator

o        Computer table. 

·         Sort heat sheets by official and deliver to officials approx 5-10 minutes before the meet begins.  If you can catch the officials in the officials meeting before the start of the meet, you can save a lot of running around.  It is critical that the starter have heat sheets first so he can start the meet.

·         Report back to office area or computer table for misc. duties.

 

Thank you!

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

OFFICE #1 [PM ONLY]

 

·         Report to Office at the beginning of warm-ups.

·         Supplies: List of events.  Marker or pen. 8 clipboards and  8 pencils.

·         Miscellaneous office duties until computer table is printing heat sheets..

·         Take heat sheets off printer at computer table.

·         Make 11 copies (total of 12), keep heat sheets in number order and hand off to Office #2. You may do this in batches (i.e. Pages 1-6 then pages 7-12) in order to get the meet started on time.

·         Timer sheets will print after each event's heat sheets.

·        Attach to clipboards with pencils and deliver to head lane timer after Timers’ meeting.  These can also be done in batches if we are behind schedule.

·         Occasionally an event will need to be reseeded.  New timer sheets should be distributed to head lane timers, discarding the old ones. Remain available to computer table if needed.

·        Collect timer sheets after each event and return to the computer table.  If you are not done with the heat sheets, please notify the office manager. 

·        Collect clipboards after session. 

 

 

Thank you!

 

 

 

 

 

Connecticut Swimming

Job Description

 

This brief description outlines the basic responsibilities of your assignment.  It is meant to be an aid and is not all-inclusive.  This assignment is for the duration of the meet session.  If you cannot work the entire session, you must find a replacement from your team.  It is your team's responsibility to fulfill the work assignment for the session.

 

OFFICE #2 [PM ONLY]

 

·         Report to Office, at the beginning of warm-ups.

·         Supplies: List of events.  Marker or pen. 8 clipboards and  8 pencils.

·         Miscellaneous office duties until computer table is printing heat sheets.

·         Pick up Heat sheets from Office #1

·         Label heat sheets as such:   (the sheets for the officials may change daily)

o        Post

o        Post

o        Post

o        Post

o        Meet Director

o        Meet Referee

o        Admin Referee

o        Deck Referee

o        Starter

o        Chief Judge

o        Colorado operator

o        Computer table. 

·         Give 2 sets each to Runner #1 and #2 for posting