Long Course Regional Bids
Submitting a Regional Championship Bid
Bidding clubs will receive, via email attachment, a list of all bid declarations.
Instructions for Regional Championship bids:
- Please remember there are two separate bid procedures for Regional Championships and regularly-scheduled meets.
- Read the Scheduling Procedures before submitting a bid.
- Every field must be completed on the on-line submittal form.
- If you would like to change your bid submittal or made an error, please email office@ctswim.org.
- The confirmation page is your "receipt". For your records, print the confirmation page for each meet.
Regional Championship Scheduling Procedures
CSI clubs that wish to host a LC Regional Championship meet shall be required to declare their intention to sponsor a meet by completing an online Declaration of Intention. Clubs will be required to return their declaration by the date listed. Declarations will be submitted on-line at ctswim.org. Declarations will be date and time stamped by the CSI server.
Clubs who return a Declaration will receive a list of all bidders by the date listed. Clubs may withdraw their bids prior to the bid deadline.
Format: CSI will be conducting up to one (1) Friday Distance Regional site and six (6) Saturday and Sunday Regional sites (subject to change). Three (3) sites will be outdoor for 12/unders, three (3) sites will be indoor for 13-18 yr old. Friday evening will be hosted at Wesleyan, two (2) of the 13-18 yr olds sites will also be hosted at Wesleyan and CSIA Teams can bid on these meets. Check the bid form for more details. Bod forms for meets must include: 1.) All officials registered with bidding club; 2.) Experience running championship meets; 3.) Club biography outlining club's qualifications for running a championship meet. Specifics regarding the Meet Director’s prior experience and the proposed facility including number of lanes, deck occupancy, locker facilities, and parking should be included.
REGIONAL OFFICIAL'S REQUIREMENTS
Regional Bid Committee: Program Operations Vice Chair, Technical Planning Chair, Age Group Chair, Program Development Vice Chair. If any of the above Committee Members are a member of or directly associated with a bidding club, that person may participate in the meeting and discussion, but must abstain from voting.
Selection Criteria: In selecting Regional Meet hosts the following will be taken into consideration; regional need, the Bidding club’s meet management experience, bidding club’s prior experience hosting Regionals, the quality of the facility including number of lanes, deck space, locker rooms and parking. If there are more clubs bidding for Regionals than Regional meets available, all of the above will be taken into consideration by the “Regional Bid Committee” and the Regional Bid Committee will select Regional meet hosts. Please read the bidding form for additional information about bidding for Wesleyan as a venue.
The Regional Bid Committee will review all the declarations. Program Operations will put forth its recommendation to the CSI Board of Directors for approval. Scheduled bid award date by the date listed. (The Program Operations Division and the Board of Directors reserve the right to make final Regional Championship awards later than scheduled, if necessary.)
- Meet Acceptance Form and Sanction Deposit will be due in the CSI office by the date listed.
Program Operations reserves the right to assign athletes to the awarded venues based on the number of lanes available at the selected facilities in order to prevent overcrowding during warm-up and to attempt to balance the session timelines among bidders/venues. Hosts will receive the entry fees from athletes entered and assigned to their venues. No revenue or cost sharing between hosts will be provided.
Reminders:
This list is not all-inclusive. Hosts should refer to CSI Policies and Procedures and the Meet Managers Guide.
- The venue must have lifeguard coverage for the duration of the meet.
- The meet database backup file including team scoring must be submitted to the CSI Office no later than Sunday evening following the conclusion of the Regional Championships.
- All meet reports, surcharge payment, and settlement of awards and caps are due in the CSI office 14 days after the conclusion of the meet.
- If applicable, meet hosts apply for Outreach funding.
- Meet hosts are responsible for securing a facility and paying all expenses and fees.
- Meet hosts are responsible for procuring and paying rental fees for any equipment that is necessary to run a championship meet. This includes a complete timing system with touch pads.
- CSI will order 1-6 medals and event winner caps.
- Meet database, Age Group Championship qualifying times, meet program, etc. are the responsibility of the host club. A CSI database is supplied as a courtesy.
- Host club and officials working the meet shall adhere to CSI Warm-Up Procedures.
- Age Group qualifying times must be included in the Regional Championship meet database and printed meet program.
- T-shirt vendor arrangements will be made by CSI.
- Other vendor arrangements are between host club and facility.
- Host clubs must provide concessions for athletes and spectators.
- Host clubs must provide a separate hospitality area for coaches/officials with food/beverages adequate for the meet length.
- Timers must be provided adequate beverages.
- Other requirements are listed in the CSI Policies and Procedures and the Meet Managers Guide.
- The Meet Acceptance Form and Sanction Fee Policy are available on club's FAST Administration page.
- If you have any questions, please contact Program Operations.